The Select Vestries of St Peter’s Church, Drogheda, St Mary’s Abbey, Ardee and Collon Union, Church, Kilsaran Union are committed to protecting the safety, health and welfare of all its clergy, employees, voluntary workers, parishioners and visitors to parish properties insofar as is reasonably practicable, by compliance with the provisions and requirements of the Safety, Health and Welfare at Work Act 2005, the Safety, Health and Welfare at Work (General Application ) Regulations 2007, the Safety, Health and Welfare at Work (Construction) (Amendment) Regulations 2010, as well as all other relevant statutory provisions and Codes of Practice.
The parish properties embraced by this safety statement are:
The Church, Parish Hall and Graveyard of St Peter’s, Drogheda, The church and graveyard of St Mary’s Abbey, Ardee, Collon Church and graveyard, St Mary’s, Castlebellingham, Church, graveyard and parish hall, Dunleer Church, graveyard and parish hall, Drumcar Church and graveyard, Dunany Church and graveyard, The School House and grounds, Castlebellingham, the Rectory and grounds, Dromiskin, the Glebelands, Kilsaran,
The Select Vestries will determine and maintain appropriate policies on safety, and welfare for all parish activities both in and outside the parish properties. In order to fulfil this commitment, the Select Vestries will identify and evaluate, and then eliminate or reduce all hazards to which its clergy, employees, voluntary workers, parishioners and visitors may be exposed.
The select vestries will follow the under noted policies to identify and control risks:
- Carry out a safety inspection of all parish properties at least annually, and identify any hazards that might expose any user to risks of injury or property damage.
- Implement a programme of risk assessment and reduction, to eliminate or reduce the risks identified during these inspections.
- Provide and maintain safe methods of access and egress from the properties for all users having regard to statutory requirements.
- Provide as far as is reasonable, resources of time, personnel, training and finance necessary to support the safety standards adopted in the safety policy of the parish, and encourage and integrate a climate of safety and health into all parish activities.
- Consider the special risks that may arise during parish events, fetes and concerts, and address the safety issues in advance of the event.
- Review the safety statement each year in November to repeat the safety inspection, update the policy, and take into account any changes in parish activities or premises.
- Consult with clergy, parishioners, employees, voluntary workers and parish and diocesan committees on safety and health and organisational matters.
- Make copies of the parish safety policy available to parish committees, parishioners, clergy and any other persons who are entitled to see it.
- If deemed necessary, to appoint a parish safety officer and/or obtain competent outside advice on health and safety matters.
This statement was discussed and approved by the select vestry of St Peter’s Drogheda on 17th November 2021
This statement was discussed and approved by the select vestry of Ardee and Collon Union on
11th November 2021
This statement was discussed and approved by the select vestry of Kilsaran Union on
9th November 2021
Signed: ____________________________________________ Chairperson of the select vestry
ANNUAL SAFETY AUDIT
A safety audit will be carried out at least annually, and more frequently when deemed necessary, of all parish property, grounds and boundaries and of any graveyards or other property for which the parish holds responsibility. The audit will identify potential hazards, state how they may be eliminated or reduced to an acceptable level and to record the findings in a hazard identification sheet.
- The parish properties and lands will be inspected each year in May to identify the hazards in
the perimeter, entrances and approaches
the grounds graveyards and any parish lands
the buildings and services of any parish properties
- The safety audit will consider the parish activities, whether in or outside of the parish, or while travelling to parish organised events or activities, identify the hazards that may arise and record them in a hazard identification sheet.
- Fire Safety Planning
Extinguishers will be installed where necessary and serviced at least annually.
Emergency evacuation procedures will be decided, clearly documented, and published.
All emergency exits will be checked and clearly marked.
Access to exits will not be blocked or obstructed.
- All heaters, cooking and kitchen equipment, and fixed heating and electrical installations will be checked annually and serviced where necessary.
- All ground maintenance and cleaning tools, equipment and ladders will be checked and serviced annually.
- Surfaces with a potential for trips and falls such as broken steps, uneven surfaces, loose floor coverings, staircases, floors, and pathways will be examined.
- Graveyards, pathways, driveways, headstones, trees and grounds will be examined.
- Safety training needs, if appropriate, will be determined.
- Determine what personal protective clothing and equipment is necessary for the safer performance of employee duties.
ANNUAL SAFETY AUDIT REPORT
A written record of this safety audit will be
prepared by the person(s) inspecting,
submitted to the attention of the select vestry
a permanent record kept within the parish safety policy file
The safety audit report will include details of the following:
Premises and locations inspected.
Date of inspection.
Details of who carried out the inspection.
Hazards identified and their risk of injury.
Remedial action(s) to be taken.
The report will be signed by the person(s) who undertook the inspection and counter signed by the chairperson of the select vestry.
A copy of the latest safety audit report is attached to this policy as Appendix A.
The select vestry is responsible for compiling, approving and maintaining the safety policy of the parish, and is also responsible for ensuring that all clergy, employees, voluntary workers, parishioners and visitors are informed of, and adhere to, it.
The select vestry may, if they wish, appoint a parish safety officer to carry out the safety audits and to monitor compliance with the agreed safety policy on a day to day basis.
The safety officers for these parishes are:
Name Mr Gerry Dagg
Address 22, Bryanstown, Drogheda, Co Louth
Telephone number 087 2462305
Ardee and Collon Union
Name Mr Ronnie Kavanagh, the Revd David Murphy
Address Artnalivery, Ardee
Telephone number 087 2507509 (Ronnie) 087 608 5780 (David)
Name Ms Sandra Byrne, Mr Harry Newett
Address Drumgoolstown, Castlebellingham; Knockdinnon Dunleer
Telephone number 087 9694087 (Sandra) 0416851629 (Harry)
DUTIES OF THE SELECT VESTRY
The select vestry and (if appointed) the parish safety officer, have the following duties:
To ensure, as far as possible, that the provisions of the parish safety statement are observed on a day to day basis.
To ensure that the Safety Statement is brought to the attention of all clergy, employees, voluntary workers, parishioners, visitors and contractors and ensure that they act in such a way that their actions do not put either themselves or others in danger.
To ensure that the Safety Statement is revised at least annually, and whenever necessary to reflect changes and developments in parish properties or activities.
To organise and document the safety audit each year.
To ensure that appropriate supervision is in place to monitor and control the parish activities and events.
To establish an emergency evacuation procedure, ensure that all escape routes are properly marked, that access to emergency exits is not obstructed, and that assembly points are clearly marked.
To ensure that all employees and voluntary workers are given safety training appropriate to the risks to which they are exposed.
To investigate all accidents or near accidents, to clergy, employees, voluntary workers, parishioners, visitors and contractors. Record the circumstances and plan to avoid a recurrence.
To ensure that the safety matters arising from parish events, fetes and concerts are considered and addressed before the event takes place.
DUTIES OF EMPLOYEES AND OTHERS
Employees, clergy, voluntary workers, parishioners, visitors and contractors are required to co-operate and assist fully in the observance of, and compliance with, the commitments in the parish safety policy.
All parishioners and users have a duty to report any perceived hazard or dangerous practice to the select vestry or safety officer.
Employees and others are reminded of their own obligations under the Act to preserve their own safety and that of other parish users and visitors.
Employees are entitled under the Act to appoint if they wish, a safety representative to co ordinate their views on safety matters, and to represent the other employees in any safety related discussions with the select vestry.
CONSTRUCTION, MAINTENANCE AND REPAIR WORK.
The select vestry recognises that particular hazards may occur when work of this nature is being carried out at parish premises. General and overall responsibility for regulating persons who undertake such work, whether contractor or direct employee, remains with the Select vestry.
When engaging any contractor to carry out work the Select vestry will –
- Bring the requirements of this safety statement, insofar as it affects them, to the attention of the contractor.
- Ensure that the contractor is aware that he is required to comply with the parish safety statement, and must do nothing that will compromise or oppose the parish safety rules and evacuation procedures.
- Advise the contractor of any special hazards or features at the premises that might endanger his health or safety or that of his employees.
- Require the contractor to submit a copy of his site safety plan before any work starts. The contractor must prepare this in compliance with the Safety, Health and Welfare at Work (Construction) (Amendment) Regulations 2010. It must deal specifically with the work in hand, site access and exit, fencing and security of the work site and any other matter that is required to recognise the shared nature of the premises during the work.
When engaging any employee to carry out work the select vestry will –
- Bring the requirements of this safety statement to the attention of the employee.
- Ensure that the employee is aware that he is required to comply with the parish safety statement, and must do nothing that will compromise or oppose the parish safety rules and evacuation procedures.
- Advise the employee of any special hazards or features at the premises, or in the work that he is required to do that might endanger his health or safety or that of other parish users or members of the public.
- Ensure that the employee has adequate training to enable him to perform the work, particularly where the work involves the use of ladders.
- Ensure that adequate protective clothing and equipment is provided and worn.
- Ensure that any equipment, ladders, machinery, and materials are in good condition and suitable for the work involved.
OTHER PARISH POLICIES
The select vestry and the parish also maintain policies and procedures relating to
- Prevention of bullying and harassment
- Organisation and supervision of parishioners when on out of parish trips.
- Protection of children and young people from physical, sexual and emotional harm.
Details of these policies may be obtained from the select vestry on request.
HAZARD IDENTIFICATION SHEET
This report records the findings of a parish safety audit of